07-08-2015, 04:18 PM
I’m thinking of putting a proposal to ensure that for future SGMs (not the one this month, obviously!) there is time for consideration, submission of amendments, voting for them and arranging for proxies, as well as adequate time for the SGM itself. The present total timescale of 2 weeks from the announcement to the meeting is way too short, which impedes proxy voters. Indeed proxies end up being blamed when the real problem is often that processes that deal with serious issues shouldn’t be rushed or compressed.
Here is my suggestion:
AGM Proposal: SGM notice periods and running of SGM meetings
The normal notice period for an SGM should be 4 weeks, within which at least SEVEN days time should be allowed EACH for the submission of amendments, the voting for amendments and the receipt of proxy votes on the ultimate proposals.
[i.e. a schedule like this:
Day 0 Notice and proposal(s)
Day 7 Closing date for amendments
Day 14 Amendments voted on.
Day 21 Proxy votes in on the amended proposals.
Day 28 SGM meeting and votes on amended proposals. ]
Circumstances of exceptional difficulty may require the meeting to take place within a minimum of only 21 days notice, in which these 7 day periods may be shortened proportionately to a minimum of 5 days each.
The results of the votes on amendments should be posted (eg on the CS noticeboard) within two days, with any delay in excess of this time extending the deadline for receiving proxy votes accordingly.
Proxy vote totals shall be published (eg on the CS Noticeboard) at least one day before the meeting.
Any time limit on the length of the meeting shall also be announced at least one week in advance after which the meeting shall not be curtailed due to time constraints.
[END]
Thoughts!?
Cheers
Here is my suggestion:
AGM Proposal: SGM notice periods and running of SGM meetings
The normal notice period for an SGM should be 4 weeks, within which at least SEVEN days time should be allowed EACH for the submission of amendments, the voting for amendments and the receipt of proxy votes on the ultimate proposals.
[i.e. a schedule like this:
Day 0 Notice and proposal(s)
Day 7 Closing date for amendments
Day 14 Amendments voted on.
Day 21 Proxy votes in on the amended proposals.
Day 28 SGM meeting and votes on amended proposals. ]
Circumstances of exceptional difficulty may require the meeting to take place within a minimum of only 21 days notice, in which these 7 day periods may be shortened proportionately to a minimum of 5 days each.
The results of the votes on amendments should be posted (eg on the CS noticeboard) within two days, with any delay in excess of this time extending the deadline for receiving proxy votes accordingly.
Proxy vote totals shall be published (eg on the CS Noticeboard) at least one day before the meeting.
Any time limit on the length of the meeting shall also be announced at least one week in advance after which the meeting shall not be curtailed due to time constraints.
[END]
Thoughts!?
Cheers