Notice of Special General Meeting

by CS President John Glendinning

In accordance with the wishes of the Chess Scotland Council, a Special General Meeting of Chess Scotland will be held at the offices of Prudential UK at Craigforth, Stirling at 7 pm on 1 July 2005.

The arrangements have been agreed by the group set up to progress constitutional changes at the last Council Meeting. This group (Andy Howie, Stephen O'Donnell and me) appreciates that the timing is not ideal. We need to have the provisions, if agreed, in place in good time for them to apply to the Annual General Meeting on 28 August, and holidays and the Scottish Championships make other dates difficult. I hope as many members as possible will be able to attend.

The business of the SGM will be to consider proposals for changes to the constitution which are set out in the attached document. These allow for comments received since the drafts were published.

The venue is just off junction 10 on the M9 at Stirling. More complete directions to the venue will be published here later. People attending the meeting should report to the reception building and will be directed to the car park to use and building where the meeting is.

John Glendinning, President

****************************************

SGM Agenda

In accordance with the wishes of the Chess Scotland Council, a Special General Meeting of Chess Scotland will be held at the offices of Prudential UK at Craigforth, Stirling at 7 pm on 1 July 2005. The agenda for the meeting is:

1 Apologies for absence - please e-mail any apologies for absence to President@ChessScotland.com

2 Proposals from the group set up by Council to review the Constitution in relation to the management of junior chess and other issues - the proposal is that the Constitution should be replaced by that set out here - proposed by John Glendinning, Andy Howie and Stephen O'Donnell

3 Proposals from George Clarke as set out below:

The following proposals are not supported [in varying degrees] by the group set up by Council to make proposals for changes to the Constitution but each proposal which is seconded at the Special General Meeting will be considered at that meeting

1 President: Substitute "Chairman" for President.

Commercial companies stopped using President as it evoked the Victorian era.

Chess Scotland doing likewise would signify a long overdue culture change

2 Schools Development Director: Substitute "Schools Chess Director"

3 Customer Services Director: Delete this proposed post as being unworkable.

Create Directors posts for: Membership, Grading, Website, Scottish Chess Editor

4 Sponsorship Director: Substitute "Publicity Director". Main role is marketing chess.

Fundraising for the Annual Championships should be seen as a local responsibility.

Retain role of seeking Scottish Executive funding.

5 Home Chess Director (Open): Substitute "Adult" for Open.

Open, in chess, carries with it a confusing connotation that could be misunderstood.

Adult events are defined and clearly understood as mainly for adults.

6 Junior Board, Open Board and International Board: Substitute "Group" for Board

Using Management Board, Council and Group better demonstrates the command structure.

7 Nominations for Directors, Council Members and Club Representation:

Send reminder to clubs, etc two months prior to AGM with a closing date of 28 days.

 

The venue is just off junction 10 on the M9 at Stirling. It is located at the roundabout at junction 10 on the M9. If your are travelling to the event by car, exit the M9 at junction 10. If coming from the Edinburgh/Glasgow direction, turn left at the roundabout at the end of the slip road and this brings you into the Craigforth drive (and is signposted off the roundabout). If you are coming from the north, the slip road takes you to a different roundabout. You should turn left at this roundabout and go along a short link road to the other roundabout. Craigforth is the second exit off that second roundabout, and is signposted.

Please stop at the reception building on the right hand side of the drive for direction on where to park.

John Glendinning, President

*************************

At the last CS Council Meeting, a group of three was set up to progress constitutional changes and other aspects relating to junior chess. This group (Andy Howie, Stephen O'Donnell and me) has met twice and consulted with others in CS and SJC.

Here are three documents. The first is an overview of the constitutional changes proposed and other understandings reached between people in CS and SJC, including administrative and behavioural aspects. The second is a draft constitution. The third is a note on the proposed functions which directors should have in the new structure.

These are still in draft form. If you have any comments on them can you please e-mail your comments by early afternoon on Tuesday 18 June. Sorry for the short notice. The current intention is to have a Special General Meeting on the evening of 1 July and that is driving the timetable, which was also delayed by illness. Confirmation of the SGM time and venue will be published within the next week.